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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

A. General Instructions
1. Double space all copy without exception: main text, titles, block quotations, footnotes—everything. Do not include headers/footers. Number your pages at top right.
2. Do not add extra space between paragraphs either in the text or in the footnotes, with one exception: set off subheads by one extra double space before and after your subheads.
3. Use one-inch margins all around. Do not right justify your manuscript.
4. Use footnotes, not endnotes.
5. Use Times New Roman 12-point type only for all text, including block quotations and footnotes. Do not use bold fonts, except for appropriate subheads. Use italics sparingly where appropriate.
6. Italicize titles of books and journals . Do not underline them. In your text, however, reduce use of italic to an absolute minimum; try to achieve clarity and emphasis by sentence structure and word order, not by using italics or underscoring. Italicize foreign words, but not foreign expressions familiar in theological English (e.g., ibid., de iure, prima facie).
7. Eliminate from the body of your text unnecessary bibliographical data or parenthetical references to sources; such data belong in the footnotes. Exceptions would be references to biblical texts identified in parentheses, e.g., (Rom 5:12), and paragraph numbers of conciliar documents under discussed in your text.
8. In general follow the American Psychological Association (APA) Style, 4th edition, unless otherwise instructed.
9. A good guide for spelling is Webster’s Third New International Dictionary, or its abbreviated edition, Merriam-Webster’s Collegiate Dictionary, 11th edition (2003).
10. A recent issue of Seed of wheat will provide an idea of how to format your manuscript, especially the footnotes.
11. Length of articles: We do not specify a word limit, but the typical (APA) Style, 4th article runs ca. 8,000 words. Length of whatever dimension must be justified by the quality and cogency of the article’s content and method.
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B. Titles and Headings
1. Your main title should be 16-pt, bolded, and left justified in headline style. If your your title runs more than one line, double space it.
2. Your name as author follows after a vertical space, 12-pt, bolded, and left justified. Under your name comes the name of your institutional affiliation, 10-pt, bolded, and left justified.
3. You may then include an abstract of your article of ca. 70 words.
4. Following your abstract, you may include a list of keywords (up to ten).
5. Immediately after this begin your article’s first paragraph (without any subtitle or block citation). A strong opening is important: avoid weak beginnings such as “It is . . .” or “If a . . .” or “I am , , ,”).
6. Near the beginning of your article provide a précis of your article. This will help readers understand the overall thrust of your article. Be sure your introduction clearly states your thesis. Remember that an abstract of your article will eventually appear just under your name. It would be unstylish simply to repeat the abstract.
7. Major divisions are indicated by a brief caption, headline style, 12 pt, bolded, and left justified.
8. Minor divisions (subdivisions under the majors) are italicized, headline style, 12 pt, not bolded, and left justified, bolded and centered. E.g., What Is New in Morality?
9. Sub-subdivisions are headline style, 12-pt,, regular font. E.g., Nothing New at This Time
10. As a rule, avoid following a heading directly with a subheading, i.e., two captions in a row.
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C. Block Quotations
1. To help the printer, indent your block citations one-half inch from the left margin in your text. Do not indent from the right margin. Always double space your block quotations. Do not add extra space after block quotations.
2. Quotations set apart in this way should always be long enough to occupy at least four full lines on the printed journal page. Do not set apart brief quotations, unless they will be the subject of some discussion and will require extraordinary relief on the page.
3. Even longer quotations need not always be set apart. E.g., if a quotation forms the main portion of a paragraph that otherwise consists of a single sentence introduction and/or conclusion, it should often be simply run into the paragraph, not set apart.
4. If a quotation makes a new point and deserves attention as marking an advance in the argument, it is natural to set it apart. But a whole string of citations that are mainly confirmatory of points already made can often be advantageously run together in a paragraph or two without typographical separation.
5. When material is omitted from a quotation, if the omitted material falls in the middle of a sentence, the omission should be signaled by three double-spaced periods. If the omitted material comes at the end of a sentence, it should be signaled by four double-spaced periods. Ellipsis points are rarely to be used at the beginning or at the end of quotations. The convention “. . . [T]he etc.” is normally replaced by “The etc.”
6. Omit quotation marks at the beginning and end of block quotations. But change single quotation marks to double quotation marks for all quoted words within block quotations.
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D. Footnotes
1. Single space all footnotes and format in Times New Roman 12 pt., just as for the body of the typescript.
2. The first line of each footnote should be indented like a normal paragraph, and each footnote should begin with a superscript number. E.g., 1 See Elizabeth Johnson. . . . Note that the superscript is followed by one space here, but in the text the corresponding superscript is not preceded by a space.
3. Give complete bibliographical information the first time a work is referenced in your text. For information to be included in notes and for the proper format, see (APA) Style, 4th edition. Please give author names as they appear in the work(s) cited.
4. If your first reference to an article in a journal or a collective volume refers to a specific page, give first the opening and closing pages of the whole article, then the specific page(s) referred to. E.g., 187–99, at 192. The dash is an “en-dash” (in Word simultaneously strike Ctrl-dash).
5. Within a footnote, if you are quoting or referring to a source, give your reference or comment first; then, at the end of the sentence, within parentheses, cite the source of the quote or reference. E.g.: Bultmann believed that such was the case (History of the Synoptic Tradition 79-101).
6. Give an individual footnote for each detail to be documented. Do not cluster six or seven small quotations within a paragraph and then provide one footnote, referring to a whole section or chapter, to indicate the pages (e.g., 190–95), within which all the quotations can be found only by diligent searching. At times, several references may be clustered within one footnote.
7. Spell out the full names of periodicals and series on their first occurrence. If the same periodicals and series are mentioned often in your article, standard abbreviations should be used after the first occurrence.
8. If the same article or book is mentioned often in the notes, decide on a brief, clear abbreviation for use after the first occurrence, but avoid ugly acronyms. E.g., Bultmann, Synoptic Tradition, is much better than Bultmann, HST.
9. Follow the conventions of each language cited regarding upper and lower case in titles. For French and Spanish titles see (APA) Style, 4th edition. To divide titles from subtitles (in any language), use a colon (:); always capitalize the first word of the subtitle. E.g., “Fetal Neural Transplantation: The Ethical Debate.”
10. In giving publication data, generally omit the words “Press, Verlag, Editions, Publication, Ltd., etc.” When several places in the same country are given, mention only the first; e.g., New York: Paulist (not Mahwah). When several cities in different countries are listed on a book’s title page (e.g., New Haven/London: Yale University) give only the place of publication in the United States: e.g., New York: Oxford University. Use postal abbreviations for states. E.g., NJ, WI, etc., but in the text spell out the names of states.
11. Similar streamlining takes place in reference to numbers within documents or to notes on pages. E.g., Lumen gentium no. 5; Theological Studies 54 (1993) 100 n. 19.
12. Note that numbers are usually connected by an en-dash, not a hyphen: 216–19 [Ctrl-dash], not 216-19.
13. Do not double space between sentences. Since the dawn of word processing, (APA) Style, 4th edition has abandoned that typewriter convention.

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